For Leaders

Although aimed at Leaders, this page contains useful information for all members

Every activity leader should be a paid-up club member.  

If applicable, the Incident Report form must be completed by the Leader, then forwarded to the President and Secretary as soon as possible after the incident.

For clarification and guidance regarding Incidents, refer to the Incident Management process.

The leader should write a report of the activity.  If a non-cycling activity, send the report by email to the Newsletter Editor, for inclusion in the next monthly Newsletter. If a cycling activity, send the report by email to the Cycling Coordinator, for inclusion in the next weekly Past and Future Rides News item.

On each activity, Leaders are requested to take a supply of Emergency Medical Information slips - to distribute to participants, as needed.

To share transport costs when car-pooling, the Club guideline is to calculate: 

Total cost of petrol/diesel   multiply by 1.5   divide by number of passengers = cost per passenger


If any participant of your activity is under 18 years old, then please read the Child Safety Policy and Guidelines

In the event of an Emergency on your activity, refer to the Emergency Contact Procedure


Please refer to the Essential Information page for:


Bushwalking Manual

In April 2021 Bushwalking NSW adopted the Bushwalking Manual as the primary good practice guide for use by clubs for recreational bushwalking and ski touring.

Sources of Best Practice Guidelines contains links to Best Practice Guidelines for each major activity.

The following links relate to insurance:


The NRBC Constitution document includes sections on Club Objectives; Committee Office Bearers; Membership; Meetings and Finance



For trip leaders who want to do a reccie of a cycle, paddle, abseil or walk before they offer it as a club activity – you need to notify the relevant Activity Coordinator BEFORE you do the reccie.   If a reccie is in a remote location, you may be required to have an additional person/s and a PLB with you.  The Activity Coordinator can advise you further about this and their emails are listed on our website. This procedure ensures that your reccie is recorded as a club activity –and subsequently, be covered by insurance whilst you are doing the reccie.   FAQS about our insurance are on the club website – under the title “exploratory walks, pre-walks or reccie walks”.

For notes relating to a club Navigation Course held at Rummery Park, refer to: