For Leaders

Although aimed at Leaders, this page contains useful information for all members

Every activity leader should be a paid-up club member.

At the start of each activity, the leader will require that all participants sign the Activity Attendance sign-on sheet, which includes Acknowledgement of Risks and Obligations. A pdf version of this file is also available. By signing this form, each participant affirms the club's procedures and requirements, and acknowledges the risks associated with the activity.

At the end of each activity, the leader must return this signed form (scan or photograph) by email to the relevant Activity Coordinator (Walking or Cycling or Kayaking or Abseiling or Social). If applicable, the Incident Report form must be completed by the Leader, then forwarded to the President and Secretary as soon as possible after the incident.

For clarification and guidance regarding Incidents, refer to the Incident Management process.

The leader should write a report of the activity. If a non-cycling activity, send the report by email to the Newsletter Editor, for inclusion in the next monthly Newsletter. If a cycling activity, send the report by email to the Cycling Coordinator, for inclusion in the next weekly email to all those on the Cycling email distribution list.

On each activity, Leaders are requested to take a supply of Emergency Medical Information slips - to distribute to participants, as needed.

To share transport costs when car-pooling, the Club guideline is to calculate:

Total cost of petrol/diesel multiply by 1.5 divide by number of passengers = cost per passenger

If photos were taken by any participants on this activity, then please refer to Share your Photos page.

If any participant of your activity is under 18 years old, then please read the Child Safety Policy and Guidelines

In the event of an Emergency on your activity, refer to the Emergency Contact Procedure

Please refer to the Essential Information page for:

  • Essential Information document, for each activity type

  • Risk Management document, for each activity type

  • Walk Leader Guidelines and Checklist

Bushwalking Manual

In April 2021 Bushwalking NSW adopted the Bushwalking Manual as the primary good practice guide for use by clubs for recreational bushwalking and ski touring.


For trip leaders who want to do a reccie of a cycle, paddle, abseil or walk before they offer it as a club activity – you need to notify the relevant Activity Coordinator BEFORE you do the reccie. If a reccie is in a remote location, you may be required to have an additional person/s and a PLB with you. The Activity Coordinator can advise you further about this and their emails are listed on our website. This procedure ensures that your reccie is recorded as a club activity –and subsequently, be covered by insurance whilst you are doing the reccie. FAQS about our insurance are on the club website – under the title “exploratory walks, pre-walks or reccie walks”.

The following links relate to insurance:

The NRBC Constitution document includes sections on Club Objectives; Committee Office Bearers; Membership; Meetings and Finance

To help with navigation, if you would like a Garmin file for a club walk, then please contact David.

For notes relating to the club Navigation Course held at Rummery Park, refer to: